EarthChem Library: Data Submission Guidelines

4 Easy Steps to Submit Your Data


  1. Prepare your data using the EarthChem Data Templates for primary analytical data.
  2. Login to My EarthChem LIbrary using GeoPass.
  3. Create a metadata record for your data file by entering the requested information.
  4. Upload your data file.


contribute dataContribute data to the EarthChem Library.



1. Prepare Your Data Using EarthChem Data Templates


Data can be contributed in any format, but needs to be documented with relevant information regarding the analytical data quality and sample provenance, following the Editors' Roundtable's Recommendations for the Publication of Geochemical Data.


We recommend using the EarthChem Data Templates if they are appropriate for your data*. The templates help you compile the relevant documentation about the data source, samples, and analytical method. The templates are available at


*The EarthChem Library has coordinated with external systems, such as Geochron, to provide seamless submission of datasets from the external site. These datasets conform to ECL standards, and you are guided from the external system directly to the ECL submission page. In this case you can skip to part 2c for instructions to complete the submission.


Best Practices:

  • Use the IGSN (International Geo Sample Number) to identify samples. More information is available at
  • When registering samples with IGSNs for a Library submission, we ask that you include latitude and longitude information. If this was not recorded at the time of collection, please use an application like Google Maps to get a best estimate of the coordinates. If it is impossible for you to include lat/lon information, we ask that you send us a note explaining why. Including coordinate information is very important in order to map and visualize the samples.
  • Include as much documentation as possible, for example, cruise names, related publication DOIs.
  • Make sure the dataset is in final form – the EarthChem Library is a long-term repository, treat the dataset submission like a journal article submission.

 2. How to submit a dataset to the EarthChem Library


For submitting the dataset, please have the following information ready:

  1. GeoPass account and password
    GeoPass provides you with sign in credentials (email and password) for IEDA data systems, including the EarthChem Library, SESAR, and Geochron. If you have a GeoPass account, you only need to login once to access any of the IEDA systems that require authentication. More information at
  2. Dataset Title
    The best practice is to describe “what” and “where” in the title
    e.g. Gakkel Ridge basalt melt inclusion and mineral chemistry.
  3. Dataset Language
    Choose from the dropdown list of common languages.
  4. Dataset Type
    Choose from the dropdown list of dataset types. Most submissions will fall under the category “Dataset.”

    •    Collection
    •    Dataset
    •    Event
    •    Image
    •    Interactive Resource
    •    MovingImage
    •    Physical Object
    •    Service
    •    Software
    •    Sound
    •    Still Image
    •    Text 

  5. Dataset Creator (authors)
    Best practice is to format as: Last1, First1; Last2, First2
    e.g. Shaw, Allison
  6. Abstract/Description
    Provide a brief description of the dataset.
    Best practice: keep the description to 3-5 sentences. Describe the measurements, location, and purpose of the dataset.
    e.g. Analyses of volatile, major, and trace elements for a suite of glasses and melt inclusions from the 85 degrees E segment of the ultra-slow spreading Gakkel Ridge.
  7. Subject/Keywords
    Provide up to five non-geographic keywords to be used for searches. (Geographic keywords are listed in a different field.)
    e.g. volatiles, ultra-slow spreading ridges, mantle melting, CO2 fluxes
  8. Related Publication citation(s)
    e.g. Shaw, A. M., M. D. Behn, et al. (2010). "Deep pooling of low degree melts and volatile fluxes at the 85 degrees E segment of the Gakkel Ridge: Evidence from olivine-hosted melt inclusions and glasses." Earth and Planetary Science Letters, 289(3-4): 311-322.
  9. Primary Publication DOI (Digital Object Identifier)
    Choose the most relevant publication and enter the DOI. Only one DOI is permitted, if necessary you can include multiple DOIs in the field h. Related Publication(s).
    e.g. doi:10.1016/j.epsl.2009.11.018
  10. Dataset DOI
    Datasets submitted to the Library receive a permanent DOI on the date of release. If you do not want a DOI associated with your data submission, check the box here.
    An example of a dataset DOI assigned by IEDA is: doi:10.1594/IEDA/100004
  11. Spatial Coverage
    Select the appropriate spatial coverage from the dropdown list:
    •    Space/Planetary
    •    Global
    •    Regional
    •    Other
  12. Geographic Keywords
    Provide appropriate geographic keywords for searches
    e.g. Gakkel Ridge, Arctic Ocean
  13. Dataset file
    Have the final version of your dataset file ready on your local machine.
  14. Dataset Release Date
    The default is a dataset that is immediately available. If this is not the case, chose a release date using the calendar widget.

    Best practice: the maximum date in the future is two years forward from the date of dataset submission.

    If a dataset is not released yet, its metadata will be available and searchable in the EarthChem Library. This allows Library users to submit datasets in compliance with Data Management policies of funding agencies without releasing the actual data immediately.

  15. Award information
    If your dataset was funded by an Award (e.g. from NSF), we recommend entering the Award number into the EarthChem Library. This will allow tracking of datasets by Award number and help with compliance with Data Management policies of funding agencies.

When you have the information ready, go to

  1. Enter Award information if applicable
  2. Sign in to GeoPass
  3. Enter the information and click “submit”

You should receive an email from when the dataset is received and when it is available on the EarthChem Library interface. 


3. Editing or Withdrawing a Dataset


The EarthChem Library is a long-term repository for datasets. Files should not be submitted until they are in their final or near-final form.


In special circumstances, a dataset may be withdrawn. The metadata (title, description, etc.) will remain in the database but the dataset will be removed. Email to request and explain reason for withdrawal of a dataset.


4. Using Datasets from the EarthChem Library

When citing data obtained from the EarthChem Library, we ask that you cite the dataset with its dataset DOI (if applicable), and note that it was obtained from the EarthChem Library.


It is also best practice to cite any primary publication that originally published the dataset, if one exists and is mentioned in the EarthChem Library record.


e.g. Shaw, Alison, Gakkel Ridge basalt melt inclusion and mineral chemistry,  doi:10.1594/IEDA/100004, obtained from the EarthChem Library (


Shaw, A. M., M. D. Behn, et al. (2010). "Deep pooling of low degree melts and volatile fluxes at the 85 degrees E segment of the Gakkel Ridge: Evidence from olivine-hosted melt inclusions and glasses." Earth and Planetary Science Letters 289(3-4): 311-322.


We thank you for taking the time to provide proper citation for the data.



If there are other topics you think should be covered in the Data Submission Guidelines, please email